During the rapidly evolving crisis with COVID-19 we were contacted by Kim Jones, Executive Director of the Optometric Physicians of Washington

Her organization had been planning their 55th Post Graduate Seminar scheduled to take place 8 days from the time she reached out to us. We were able to collaborate with Kim and her organization to quickly find a new venue, figure out safe and sanitary practices for crew and presenters (including one immunocompromised individual), and get a custom viewing page set up with tabbed videos, embedded chat function, email capture for each session and linked quizzes for participants to earn their continuing education credits.

Thanks to this joint effort between our teams, the conference took place on time and around 600 doctors were able to get their continuing education credit from the safety of their home. 

Participants delighted at having free parking, no crowded hallways and other such light-hearted benefits from their devices. Many shared photos of them practicing social distancing at home while holding their babies, sharing a desk with their school-aged kids who are all home from schools, and enjoying the company of their furry family members.  

Some of the safety measures we took during the production and streaming were frequent hand washing, minimal crew, who did morning temperature checks for fever before coming into the closed-off hotel conference room that had only production crew (3 people) the OPW Executive producer, 1 moderator and 1-3 speakers safely spaced throughout the room. 

Our techs kept a minimum of 6 feet apart at their work stations and microphones, the presentation computer and clicker were all disinfected between each person’s use. In addition, we changed foam covers on lavalier mics after each presenter. 

Finally, we had our audio person, who would switch mics and disinfecting gloved and masked when coming into contact with speakers. 

Right now we serve many areas who are being affected by “shelter in place” orders or similar precautions.

As media professionals, our crews are small and carry press passes. We have also applied to have Varvid listed as an essential business in Washington state. 

Our hope is to continue to help create ways to keep people in corporate, education and community organizations connected through bringing meetings, classes and conferences together safely online. 

We also are offering consultations for individuals, groups and businesses who are sheltering in place and in need of a live streaming solution to meet their individual needs using existing gear they have on hand, and or by assisting them in making buying decisions.

Please reach out to us for your streaming and consulting needs. 


  For over twenty-seven years Mission Arlington has brought hope to the people in Arlington, Texas. One of the main forces behind the success of the mission is Tillie Burgin, Executive Director who works tirelessly helping to organize and oversee the various services Mission Arlington offers: health, dental, spiritual support, and crisis intervention.

[pullquote3 quotes=”true” align=”right” variation=”orange” textColor=”#666666″]When we have the opportunity to produce a film that shares the positive side of humanity – yeah we like that![/pullquote3]
Because of the fine work Mission Arlington does within the community, they were recently selected to receive an “IT Makeover”, a not-for-profit technological makeover sponsored by Intel, HP, Microsoft, HTG Peer Groups, and Networking Solutions. The ‘IT Makeover’ team contacted Darrel Phipps, System Administrator for Mission Arlington, and asked, “If you had everything you needed as far as equipment and software to help continue the efforts of the mission, what might that entail?” Mr. Phipps was more than surprised when he found out that Mission Arlington had been selected for the complete IT Makeover.

Varvid, Inc. was asked to produce a video that would not only introduce Mission Arlington and the various services they provide, but setup the technological challenges they faced, and show specifically how the new donated computer equipment, servers, backup system, and various software programs would help ensure that the mission would continue its positive impact.

Michael Pearce, Creative Director at Varvid, Inc. directed and shot most of the scenes for the project. “It was an honor to meet someone like Tillie who gives her heart and soul to this worthy cause. This is one of those feel-good projects where people are recognized for their hard work in ways they had never dreamed possible. Intel, HP, Microsoft, HTG Peer Groups, and Networking Solutions all came together and provided everything Mission Arlington to continue their services to the community. Varvid works on a variety of projects that takes our crews to different parts of the world, highlighting various industries. When we have the opportunity to produce a film that shares the positive side of humanity – yeah we like that!”

Varvid was recently informed that the video had won an Honorable Mention – 2012 Strategic Video Award.